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Privacy Policy

Last updated: February 2026

The Tom Youngs Foundation (“we”, “our”, “us”) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website thetomyoungsfoundation.org or interact with us, including through event registrations, donations, and forms.

1. Who We Are

The Tom Youngs Foundation is a community-based charity supporting individuals affected by bowel and liver cancer, multiple sclerosis, and young people pursuing opportunities in football or music.

Website: thetomyoungsfoundation.org
Email: info@thetomyoungsfoundation.org
Postal address:
The Tom Youngs Foundation
Gascoyne House,
Moseleys Farm Business Centre,
Fornham All Saints,
Bury St. Edmunds,
IP28 6JY

2. What Information We Collect

Information you provide to us directly

Depending on how you interact with us, we may collect:

  • Name and contact details (email address, phone number, postal address)

  • Event registration details

  • Emergency contact information (for event participants)

  • T-shirt size or similar event-related preferences

  • Donation information (processed securely by third-party payment providers)

  • Volunteer applications

  • Bursary applications

  • Partnership enquiries

  • Messages or forms submitted through our website

  • Mailing list subscriptions (where you have opted in)

Information collected automatically

Through cookies and analytics tools, we may collect:

  • IP address

  • Browser and device information

  • Pages viewed and time spent on the website

  • Referring website links

This information helps us improve our website and understand how visitors use it.

3. How We Use Your Information

We use your personal information to:

  • Respond to enquiries

  • Administer events and communicate important event-related updates

  • Process and acknowledge donations

  • Manage volunteer, bursary, and support applications

  • Develop partnerships

  • Improve our website and services

  • Send updates or newsletters where you have provided consent

Our lawful bases for processing personal data under UK GDPR include:

  • Consent, where you have actively opted in (e.g. mailing lists or event registration consent)

  • Legitimate interests, where processing is necessary to administer events or respond to enquiries

4. How We Store and Protect Your Information

Personal data submitted through our website is stored securely and access is restricted to authorised individuals connected with the Foundation. We use appropriate technical and organisational measures to protect your information against unauthorised access, loss, or misuse.

Where third-party service providers are used (such as donation platforms or email services), we ensure they have appropriate data protection safeguards in place.

5. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected, including:

  • Event registration data: retained for a limited period after the event to allow for administration and follow-up, after which it is securely deleted

  • Mailing list data: retained until you unsubscribe or withdraw consent

  • Donation and financial records: retained as required for legal and accounting purposes

You may request deletion of your data at any time, subject to legal obligations.

6. Sharing Your Information

We do not sell or rent your personal data.

We may share your information with:

  • Trusted service providers (such as website hosting, email services, and donation platforms)

  • Partner organisations involved in delivering bursaries, events, or support programmes

  • Regulatory or legal authorities where required by law

All third parties are required to comply with applicable data protection laws.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete information

  • Request deletion of your personal data

  • Withdraw consent at any time

  • Object to or restrict processing

  • Request data portability

To exercise any of these rights, please contact us at: info@thetomyoungsfoundation.org

8. Cookies

Our website uses cookies to improve functionality and gather anonymised analytics. You can control or disable cookies through your browser settings.

More details can be found in our Cookie Policy.

9. Updates to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on this page.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact: info@thetomyoungsfoundation.org