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Privacy Policy

Last updated: 4 July 2026

The Tom Youngs Foundation (“we”, “our” or “us”) is committed to protecting your personal information and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit thetomyoungsfoundation.org, make a donation, register for an event, apply for a bursary or volunteering opportunity, complete a Gift Aid declaration, subscribe to our mailing list, or otherwise interact with us.

1. Who We Are

The Tom Youngs Foundation is a UK registered charity supporting individuals affected by bowel and liver cancer, multiple sclerosis, and helping young people pursue opportunities in football and music.

Website: https://thetomyoungsfoundation.org
Email: info@thetomyoungsfoundation.org
Registered Charity Number: 1218161
Postal address:
The Tom Youngs Foundation
Gascoyne House,
Moseleys Farm Business Centre,
Fornham All Saints,
Bury St. Edmunds,
Suffolk
IP28 6JY

The Tom Youngs Foundation is the data controller for the personal information collected through this website.

2. Information We Collect

Depending on how you interact with us, we may collect the following information.

Information you provide directly
  • Name
  • Email address
  • Telephone number
  • Postal address
  • Event registration details
  • Emergency contact information (where relevant)
  • T-shirt size or other event-related preferences
  • Donation history and transaction records (payments are processed securely by our third-party payment providers)
  • Gift Aid declarations
  • Volunteer applications
  • Bursary applications
  • Partnership enquiries
  • Messages and information submitted through forms on our website
  • Mailing list subscriptions where you have chosen to receive updates
 
Information collected automatically

When you visit our website, we may automatically collect limited technical information including:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time spent on the website
  • Referring websites


This information helps us understand how visitors use our website and allows us to improve our services and website performance.

We do not knowingly collect personal information from children through our website without the involvement of a parent, guardian or other responsible adult where appropriate.

3. How We Use Your Information

We use your personal information to:

  • Respond to enquiries
  • Process donations and issue acknowledgements
  • Administer events and communicate important event information
  • Process Gift Aid declarations
  • Manage volunteer applications
  • Assess bursary applications
  • Develop partnerships
  • Improve our website and services
  • Send newsletters and updates where you have given your consent
  • Meet our legal and regulatory obligations

4. Our Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we rely on one or more of the following lawful bases:

Consent

Where you have actively opted in, for example:

  • subscribing to our mailing list
  • agreeing to receive marketing communications

 

Legitimate Interests

Where processing is necessary for us to operate the Foundation effectively, including:

  • responding to enquiries
  • administering events
  • processing volunteer and bursary applications
  • managing relationships with supporters and partners
  • improving our services and website

 

Legal Obligation

Where we are required by law to retain or process information, including:

  • financial records
  • Gift Aid declarations
  • accounting records
  • compliance with HM Revenue & Customs (HMRC) and the Charity Commission

5. How We Store and Protect Your Information

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse or disclosure.

Access to personal information is limited to authorised individuals acting on behalf of The Tom Youngs Foundation.

We may use trusted third-party providers to help us operate our website and services, including:

  • payment processors
  • donation platforms
  • website hosting providers
  • email communication platforms
  • analytics providers
  • event registration systems


These providers process personal information only on our instructions and are required to comply with applicable data protection legislation.

Although we take reasonable steps to protect your information, no method of transmitting data over the internet or storing electronic data can be guaranteed to be completely secure.

6. Data Retention

We retain personal information only for as long as necessary for the purpose for which it was collected and to meet our legal obligations.

Typical retention periods include:

  • Event registrations: retained for a limited period after the event for administration and follow-up.
  • Mailing list information: retained until you unsubscribe or withdraw your consent.
  • Donation and financial records: retained as required by charity, accounting and tax legislation.
  • Gift Aid declarations: retained in accordance with HM Revenue & Customs requirements and our legal record retention obligations.


Where appropriate, information is securely deleted or anonymised once it is no longer required.

You may request deletion of your personal information at any time, although we may be required to retain certain information where we have a legal obligation to do so.

7. Sharing Your Information

We never sell or rent your personal information.

We may share information with:

  • trusted service providers (such as donation platforms, payment processors, website hosting providers, email communication services and event registration systems)
  • partner organisations involved in delivering bursaries, events or support programmes
  • HM Revenue & Customs where required for Gift Aid claims
  • regulatory bodies or legal authorities where required by law


Any organisation processing personal information on our behalf is required to comply with applicable data protection legislation.

8. Your Rights

Under UK data protection law you have the right to:

  • request access to the personal information we hold about you
  • request correction of inaccurate or incomplete information
  • request deletion of your personal information where appropriate
  • object to certain types of processing
  • request restriction of processing in certain circumstances
  • withdraw consent where processing is based on consent


To exercise any of these rights, please contact us at: info@thetomyoungsfoundation.org

If you are unhappy with how we handle your personal information, you have the right to complain to the Information Commissioner’s Office (ICO).

We would, however, welcome the opportunity to address your concerns before you contact the ICO.

9. Gift Aid

If you complete a Gift Aid declaration, we collect the personal information required by HM Revenue & Customs (HMRC) to process and support your declaration.

This includes your:

  • name
  • postal address
  • Gift Aid declaration
  • confirmation that you are eligible to make a Gift Aid declaration


We use this information solely to administer Gift Aid claims and to comply with our legal obligations.

Where required, relevant information may be shared with HM Revenue & Customs.

Gift Aid records are retained in accordance with HMRC requirements and our legal record retention obligations.

10. Cookies

Our website uses cookies to improve functionality, enhance your browsing experience and collect anonymous analytics.

You can control or disable cookies through your browser settings.

For more information, please see our Cookie Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our activities, legal requirements or website functionality.

The latest version will always be published on this page.

Contact Us

If you have any questions about this Privacy Policy or how we process your personal information, please contact us at: info@thetomyoungsfoundation.org